Administrative Assistant Position
Job Title: Administrative Assistant - Mental Health Private Practice
Job Summary:
Inner Solace Therapy is a growing private practice seeking a highly organized and detail-oriented Administrative Assistant to support day-to-day operations. This role is ideal for someone who enjoys a mix of client coordination, administrative support, and creative content development. You will work directly with the practice owner to ensure smooth operations, compassionate client service, and visibility of the practice.
Hours & Compensation:
Part-time: 10–12 hours/week
Pay: $15/hr
Hybrid schedule (in-office and remote) with flexible hours based on practice needs (Monday–Friday; occasional Saturdays may be requested to attend events)
Benefits are not included
Education & Experience:
High school diploma required; additional coursework in office administration, counseling, social work, or related fields preferred
Previous administrative experience, ideally in healthcare or mental health settings
Familiarity with practice management software
Bilingual (Spanish/English) a plus
Key Qualifications:
Strong organizational skills and attention to detail
Excellent written and verbal communication
Experience with social media content creation and newsletter management
Knowledge of mental health terminology and practices
Ability to maintain confidentiality and handle sensitive information
Adaptable, flexible, and able to manage multiple priorities
Professional and compassionate demeanor
Primary Responsibilities:
1. Client Care Coordination:
Conduct brief consultations with prospective clients
Schedule and manage client appointments accurately
Serve as a point of contact for clients and the practice owner
Provide referrals or guidance to external providers when appropriate
2. Content & Communications:
Create and manage social media content across platforms (Instagram, Facebook, YouTube)
Develop, write, and distribute newsletters highlighting mental health topics and practice updates
3. Administrative Support:
Maintain organized records, files, and project documentation
Assist with general office tasks, including document preparation and data entry
Support special projects and events as assigned
Additional Responsibilities:
Track tasks, monitor timelines, and follow up to ensure project milestones are met
Adapt to changing priorities and handle diverse tasks as needed
Notice Regarding Eligibility for Position Application
Please be informed that former or current clients are ineligible to apply for this position. This policy is rooted in our commitment to ethical practices as clinicians. We appreciate your understanding.
Applicants must answer work history questions and provide three professional references
Submit applications directly through our website
Open until filled
Former or current clients are ineligible to apply
Application Instructions:
Why Join Us?
At Inner Solace Therapy, you’ll contribute to a compassionate, professional, and supportive environment, helping make a positive impact on mental well-being. We welcome candidates from diverse backgrounds.
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To help you submit a strong and well-informed application, please review the following before applying:
Research the Practice:
Familiarize yourself with Inner Solace Therapy, our values, mission, services, and the population we serve.
Review the Job Description:
Ensure you fully understand the responsibilities and expectations of the Administrative Assistant role.
Assess Your Qualifications:
Compare your skills and experience with the listed requirements. Highlight relevant experience in your application.
Understand the Work Environment:
Consider the hybrid schedule (in-office and remote) and flexible hours. Confirm this aligns with your availability.
Explore Our Social Media Presence:
Review our platforms to understand our tone, content, and engagement style.
Check the Application Deadline:
Submit your application on time. Late submissions may not be considered.
Prepare References:
Have three professional references ready who can speak to your qualifications and work ethic.
Express Your Interest:
Clearly convey your enthusiasm for supporting mental health and explain how your skills align with the role.
Highlight Bilingual Skills (if applicable):
Bilingual proficiency is a strong plus; be sure to emphasize it if you have it.
Be Mindful of Compensation:
The position is $15/hr, part-time, without benefits. Ensure this meets your expectations.
By considering these tips, you can present yourself as a well-informed and qualified candidate for the Administrative Assistant position.